Mill Creek South Homeowners Association

March 21, 2005—Annual Meeting Minutes

 

The last official meeting minutes (January 2005) were approved.

                                             Congratulations to our new board members  Jenny Cummins  and Joe Cantu

New Business

(1) Introduction of new board members – Joe Cantu and Jenny Cummins.  Congratulations and thanks for volunteering to serve!

(2) Outgoing board members - thank you to Rachel Rust and Christine Cavaliere for their service to the board.  We will miss them greatly.

(3) 501C3 – Jenny Cummins will investigate MCS becoming a non-profit organization.  This would facilitate our attempt to have neighboring land (Forest Lodge Land Trust) donate “buffer land” to protect our borders with woods in the event of future development.

(4) House mildew – Dell Erwin reports that Albemarle Heating and Air Conditioning was very helpful for eliminating this problem.

(5) State and County law codes, Real estate and Tax maps – are all available online, fyi.  Email Don if you want the URL.

(6) Money – Dues yield ~$16K/year income.  Typical annual expenses ~$12K.  Last year $20K was spent (extra on pond maintenance, clean up from storms).  Dues are currently still set at $78/year.

(7) Neighborhood clean up – several neighbors generally carry trash bags when they walk (Sally Mank, Marilyn Berard).  Please thank them if you see them, and remember that neighborhood cleanliness is everyone’s responsibility.  Consider picking up trash when you walk too!

(8) Heat pumps – reminder to homeowners to have their heat pumps serviced (indoor and outdoor motor bearings need oiling (unless they are sealed bearings) annually, air filters should be changed every few months).  Please call Don Lepsch if you are replacing your heat pump – he likes spare parts!

(9) Nuisance dog barking – high frequency dog-barking reducers are commercially available.  Residents who have neighbors with barking dogs may want to consider purchasing one of these.

(10) Unpaid dues – 29 homeowners have still not paid their dues from 2005, and 1 homeowner is still delinquent from 2004.  Dues are mandatory – please pay ASAP.  The board has enough work to do without chasing down delinquent dues.

(11) Cars parking on Copper Hill sometimes impede traffic…If you can please park in your driveway as a courtesy to your neighbor.

Old Business

(1) Currently we need volunteers for the following jobs:

- Architecture committee chair                - Webmaster chairperson                             - Welcome committee chairperson

- Complaint chairperson                             - Grounds and Maintenance                            - Volunteer chairperson

 (2) Complaints – the board commonly receives complaints for the following issues:

- Loud music   - Dogs barking  - Signs of any kind   - Speeding on Stoney Creek Drive  and  dog droppings not picked up by the owner

The covenants are very specific - “no noxious or offensive activities are permitted”.  Please be considerate and be good neighbors.

(3) Reminder – All construction must be approved by the architecture review committee.  No plastic or metal sheds are allowed.  If you would like to build (sheds, additions, decks, etc.) print an ARC application from the web site   HTTP://AVENUE.ORG/MCSHA.

(4) Laura Morgan – thanks for her work on encouraging club formation. Flowers and Crafts: See web site for details   avenue.org/mcsha

(5) Mailboxes – please paint your mailbox to prevent rust/wood decay.  Mailbox paint is free – contact Sally Mank (963-7962).  The board purchased 6 replacement mailboxes – 5 have been sold.  The cost is $87 and these are plastic mailboxes (no maintenance/painting required).

(6) Grass cutting in common areas – the board has discussed eliminating grass cutting in certain common areas that are not readily visible from the roads.  These areas will be identified in future minutes.  Residents of Bent Tree court asked to preserve mowing in their area.

(7) Speed humps on Stoney Creek Drive – the board has considered contacting VDOT about putting speed bumps on Stoney Creek Drive.  Most people have been supportive of this effort but opposition has been expressed.  Please consider coming to a future meeting if you have strong opinions about this issue.

 

Appeal for Volunteers:

(1) The board of directors is a volunteer organization, which exists solely to make our neighborhood a great place to live.  Please consider joining the board or a committee to meet your neighbors and improve Mill Creek South.  New members are ALWAYS welcome.

(2) Pond Trail Maintenance Day – Saturday, April 9th, 10AM - noon.  Meet your neighbors and help build trails around our pond.

 

Committees:

1.  Architectural Review (Chairperson – Sally Mank)

2.  Grounds and Maintenance (Chairperson – Don Lepsch)

3.  Social (Chairperson – Mark Lepsch)

4.  Website (Chairperson – Don Lepsch) avenue.org/mcsha/home.html

5.  Pond (Chairperson – Mark Lepsch)

 

Reminders:  For disclosure packets - see Don Lepsch 295-3648.  For mailbox paint – see Sally Mank 963-7962.

 

Next Meeting:  Tuesday, April 5th 2005.  Don Lepsch’s house, 7:30pm  all are welcome

 

Directors:  *present                                                                                                                                                                                                               

Don Lepsch*                                                  President, etc.                                                295-3648                                 dlepsch@earthlink.net                                                                                                                                  

                                                                        VicePresident

Nicole Lepsch*                                              Secretary                                296-4359                                 nicole_brenneman@hotmail.com                                                               

Farrell Vangelopoulos*                                  Treasurer                                984-4990                                 ivyinn@adelphia.net                                                                                                            

Mark Lepsch*                                                                         Social                                      296-4359                                 mal6f@virginia.edu

Joe Cantu*                                                                                                      293-5191                                 jacantudc@yahoo.com                                                                                                       

Jenny Commins                                                                                             295-7576

Sally Mank*                                                    ARC Chair                              963-7962                                 sallymank@iqworks.net